Personal Information Protection Policy

Last updated: October 8, 2025

At Evapco Systems LMP, ULC, we place great importance on protecting your personal information. This policy explains how we collect, use, protect, and share the information you provide through our website and online services (such as contact forms, résumé submissions, information requests, etc.).

Collection of Personal Information

We may collect personal information about you when you:

Fill out a contact form;
Submit your résumé or participate in a recruitment process;
Request additional information.

The information collected may include, but is not limited to: first and last name, email address, phone number, résumé, and attached documents.

When you visit our website, certain non-identifiable information is automatically collected through cookies, such as your IP address, browser type, operating system, and pages viewed. These cookies help us manage the website, analyze its usage, and improve your online experience. You can configure your browser to notify you when a cookie is received or to refuse them altogether; however, some website features may then be limited.

Use of Personal Information

Your personal information is used solely for the following purposes:

To respond to your requests and communications;
To process your application and manage the recruitment process;
To improve our services, website, and communications;
To comply with our legal and regulatory obligations.

We never sell your personal information to third parties.

Consent

By using our website and providing your information, you consent to its collection, use, and retention in accordance with this policy.
You may withdraw your consent at any time, subject to legal restrictions, by contacting our Privacy Officer at the contact information provided below.

Disclosure to Third Parties

We do not disclose your personal information to third parties without your consent, except where permitted or required by law (for example, as part of an investigation by competent authorities). Any communication of personal information outside Evapco Systems LMP, ULC is carried out in a manner that ensures confidentiality, even when you are the recipient.

However, we may share certain information in the following situations:

Service Providers: We use third-party suppliers, consultants, or technology partners to perform certain functions on our behalf, such as web hosting, website analytics (e.g., Google Analytics), or business intelligence. These providers have access only to the information necessary to perform their services and are contractually required to maintain its protection and confidentiality.
Government or Legal Authorities: We may disclose information when required by law, court order, warrant, or when we believe in good faith that such disclosure is necessary to comply with a legal obligation or to protect the rights, property, or safety of Evapco Systems LMP, ULC.
Business Transactions: In the event of a merger, acquisition, reorganization, or any similar transaction, personal information may be transferred to the entity resulting from such transaction, subject to appropriate confidentiality commitments.

Data Transfers Outside Québec

Your personal information is hosted and processed in Québec on secure servers. If a data transfer outside Québec becomes necessary, particularly to the United States where the global headquarters of Evapco Systems LMP, ULC is located, a Privacy Impact Assessment (PIA) will first be conducted to evaluate potential risks and ensure that adequate safeguards are in place to maintain the confidentiality and security of your personal information.

Data Retention

Your personal information is retained only for as long as necessary to fulfill the purposes for which it was collected. Once these purposes are achieved, the data is securely deleted or anonymized.

Your Rights Regarding Personal Information

You have the right to:

Access your personal information;
Request its correction or deletion;
Withdraw your consent or exercise your right to data portability;
Request the de-indexing of certain published information.

To exercise your rights, please contact our Privacy Officer.

Security Measures for Personal Information

Evapco Systems LMP, ULC takes reasonable measures to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, modification, destruction, or any other breach of data protection.

Only individuals authorized by Evapco Systems LMP, ULC and whose duties require it have access to personal information, and only for specific purposes. These authorized individuals are bound by confidentiality obligations.

Cookies

We use cookies to:

Analyze how our website is used;
Enhance your online experience;
Personalize our communications and services.

You can manage or refuse cookies through your browser settings. Please note that certain features may no longer be available if you block essential cookies.

Links to Other Websites

This policy does not apply to third-party websites that may be accessible through links on the Evapco Systems LMP, ULC website.

Evapco Systems LMP, ULC is not responsible for the content, accessibility, or privacy practices of these external sites, which are neither owned nor controlled by Evapco Systems LMP, ULC. The use of third-party websites is governed by their own terms and privacy policies.

Therefore, any personal information transmitted through these sites is subject to their respective policies. It is the user’s responsibility to review them to understand how their personal information is protected.

Changes to This Policy

This policy may be updated periodically at the sole discretion of Evapco Systems LMP, ULC without prior notice. Changes will be posted on this page with the revised date.

Questions, Comments, and Complaints

Any request for information, question, concern, or complaint regarding this Policy or the management of your personal information should be directed to the Privacy Officer at the following address:

By email:
rprp@evapco.com

By mail:
Evapco Systems LMP, ULC
Attn: Privacy Officer
970 Place Paul-Kane
Laval, Québec, H7C 2T2